Executive & Team Assistant (CEO Support)

About the role

Grata DMC is seeking an Executive & Team Assistant to support the Chief Executive Officer and the wider Tbilisi office. The role combines executive support with office coordination, ensuring smooth operations across Georgia, Armenia and Azerbaijan.

Key responsibilities

• Manage the CEO’s calendar across three markets and multiple time zones.
• Organise international business travel, including flights, hotels, visas, transfers and itineraries.
• Prepare and format documents, presentations and client‑facing materials.
• Coordinate communication between the Tbilisi, Yerevan and Baku offices.
• Track deadlines and follow up on outstanding items with internal and external parties.
• Maintain filing, contracts and other administrative records.
• Support day‑to‑day office operations and assist during events.
• Assist with recruitment administration, such as scheduling interviews and managing candidate correspondence.

Required profile

• Fluent in Georgian, Russian and English (written and spoken).
• Minimum two years’ experience as an assistant, coordinator or office manager.
• Confident handling of complex calendar and travel arrangements.
• Strong written communication in all three languages.
• Proficiency with Microsoft Office and Google Workspace.
• Discretion and reliability handling confidential business and personal matters.
• Proactive temperament to follow up without being asked twice.

What we offer

• Competitive salary.
• Direct exposure to international MICE operations across three markets.
• A role with genuine scope beyond simple diary management.
• Health insurance.
• Professional development and training opportunities.