Executive & Personal Assistant to Tech Executive

About the role

UltaHost, a fast‑growing web hosting and cloud infrastructure provider, is seeking a highly organized Executive & Personal Assistant to support one of its senior technology executives. The role blends professional executive support with personal lifestyle management, operating across multiple time zones in a fully remote setting.

Key responsibilities

• Manage the executive’s professional calendar, schedule meetings, prepare agendas and follow‑up on action items across global time zones.
• Draft, edit and send correspondence on behalf of the executive in polished English.
• Coordinate internal and external meetings, liaise with team members, partners, vendors and clients.
• Maintain confidential business documents, contracts and records.
• Oversee the executive’s personal calendar, arrange international travel (flights, hotels, visas, transfers) and create detailed itineraries.
• Handle personal errands, reservations, event planning, expense tracking and reimbursements.
• Source gifts, manage household staff and service providers as needed.
• Provide ad‑hoc support outside standard hours, exercise discretion on confidential matters and take on tasks beyond typical EA duties.

Required profile

• Exceptional organizational skills with the ability to anticipate needs before they are voiced.
• Flawless written and verbal communication in English.
• Professional demeanor representing the executive in all interactions.
• High level of discretion and ability to handle confidential information.
• Flexibility to work across multiple time zones and be available for urgent requests.

Required skills