Operations & Business Support Coordinator

About the role

Nexus Georgia, a finance and accounting advisory firm in Tbilisi, is seeking an organised and proactive Operations & Business Support Coordinator. The role will support internal operations, client administration, people processes, business development and general business activities, working closely with the leadership team.

Key responsibilities

• Prepare and manage employee, contractor and client agreements using templates and commercial terms.
• Maintain a contract register, track signatures, renewals and termination dates.
• Issue client invoices, maintain invoicing trackers and follow up on outstanding payments.
• Support AML and KYC processes, collect documentation and perform routine checks.
• Coordinate corporate compliance deadlines and liaise with accountants and external providers.
• Draft proposals, update company credentials and format employee biographies for business‑development materials.
• Assist with recruitment, including vacancy posting, application coordination and initial screening.
• Organise onboarding and off‑boarding, maintain personnel files and manage leave records.
• Support annual goal‑setting and performance‑review processes.
• Maintain internal filing and document‑management systems, ensuring proper storage and archiving.

Required profile

• Strong organisational skills and attention to detail.
• Proactive attitude with the ability to follow actions through to completion.
• Good judgement and the capacity to work independently or seek guidance when needed.
• Excellent communication skills for coordination across teams and external partners.

Required skills