Executive Assistant

About the role

Pharmbills is seeking an Executive Assistant to support its growing international team. Working remotely from the Republic of Georgia and aligned with the New York time zone, you will ensure smooth daily operations for healthcare professionals and internal teams.

Key responsibilities

• Manage calendars, schedule meetings, and prioritize tasks for multiple stakeholders.
• Track project updates, prepare reports, and facilitate clear communication across departments.
• Coordinate administrative functions such as vendor relations, supply orders, time‑card processing, payroll updates, and onboarding of new hires.
• Maintain accurate records in databases, SharePoint libraries, and other documentation systems.
• Collaborate with cross‑functional teams to streamline workflows and resolve unexpected requests.
• Adapt to shifting priorities and ambiguous situations with a solutions‑oriented mindset.

Required profile

• Strong organizational and multitasking abilities.
• Excellent written and verbal English communication.
• High level of discretion, professionalism, and attention to detail.
• Self‑motivated and able to work independently with limited direction.

Required skills

• Proficiency in Microsoft Outlook, Word, and Excel.
• Experience using SharePoint for file management.

What we offer

• A people‑first culture that values empathy and structure.
• Opportunities for professional growth within a fast‑growing international company.
• Remote work flexibility aligned with New York business hours.