Process Coordinator

About the role

We are looking for a highly organized, proactive, and detail‑oriented Process Coordinator to support a member of our Executive Committee. The role involves coordinating schedules, meetings, communications, documentation and logistics in a fast‑paced, multicultural environment.

Key responsibilities

• Manage communication and correspondence on behalf of the Executive Committee member, including email engagement with internal and external stakeholders.
• Coordinate calendars and meetings across different time zones, ensuring schedules are well‑organized and priorities are managed.
• Prepare meeting materials such as agendas, presentations, reports, and minutes.
• Track actions, tasks, and deadlines, providing timely follow‑ups and regular progress updates.
• Prepare and maintain documentation, including reports, presentations, and records using inputs from various sources.
• Coordinate travel and logistics, including flights, accommodation, and itineraries in line with company policies.
• Support event planning and coordination for the Executive Committee team member.
• Manage signature processes and maintain secure, well‑organized records.

Required profile

• 2–3 years of experience in a similar role such as Executive Assistant, Process/Project Coordinator, or senior administrative position.
• Professionalism and discretion with the ability to handle confidential information.
• Fluency in English; additional language skills are a plus.
• Proactive, reliable, and structured approach with the ability to manage multiple priorities.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Zoom
• Microsoft Teams
• Miro
• Slack
• Planner

What we offer

• Generous annual leave
• Hybrid work model
• Individual health insurance
• Paid sick leave
• Paid maternity & paternity leave
• Life event reward
• Performance bonuses
• Referral bonuses