Office Manager

About the role

We are seeking a proactive and highly organized Office Manager to ensure smooth day‑to‑day operations at our Tbilisi office. The role supports executive management and the local team, handling facilities, vendor relationships, and administrative processes with professionalism and discretion.

Key responsibilities

• Manage office facilities, including infrastructure, housekeeping, logistics, supplies, and coordinate hardware, phone and internet setup with the Zurich office and local landlord.
• Organise office access, meetings, events and catering, and continuously improve the workplace environment for staff and guests.
• Oversee vendor and supplier contracts, process invoices, handle procurement, maintain fixed‑asset records and manage company bank cards.
• Support employee onboarding and off‑boarding, maintain the insurance register and ensure compliance with internal policies.
• Plan and execute local events for team members and visiting guests, handling idea generation, logistics, coordination and on‑site support.

Required profile

• Strong organisational and service‑orientation skills.
• Attention to detail and ability to work independently.
• Professional discretion and reliability.
• Excellent communication and coordination abilities.

Required skills