Executive & Team Assistant

About the role

Grata DMC is seeking a proactive Executive & Team Assistant to support the CEO and the wider Tbilisi office. This hybrid role blends executive support with office coordination, ensuring smooth operations across our offices in Tbilisi, Yerevan, and Baku.

Key responsibilities

• Manage the CEO’s calendar across three markets and multiple time zones.
• Organise international business travel, including flights, hotels, visas, transfers, and itineraries.
• Prepare and format documents, presentations, and client‑facing materials.
• Coordinate communication between the Tbilisi, Yerevan, and Baku offices.
• Track deadlines and follow up on outstanding items with internal and external parties.
• Maintain filing systems, contracts, and administrative records.
• Support day‑to‑day office operations and assist during events.
• Assist with recruitment administration, such as scheduling interviews and managing candidate correspondence.

Required profile

• Fluent in Georgian, Russian, and English (written and spoken).
• Minimum 2 years of experience as an assistant, coordinator, or office manager.
• Strong written communication in all three languages.
• Discreet, reliable, and able to handle confidential matters.
• Proactive follow‑up without needing repeated prompts.

Required skills

• Proficiency with Microsoft Office.
• Proficiency with Google Workspace.

What we offer

• Competitive salary.
• Direct exposure to international MICE operations across three markets.
• Health insurance.
• Professional development and training.