Executive Assistant (Remote) for Fast‑Growing Marketing Agency

About the role

We are a rapidly expanding Shopify retention agency looking for a proactive Executive Assistant to support our Founder and collaborate with the Head of People. This remote‑first position offers a clear path toward a Founder’s Associate role while you help keep the business running smoothly.

Key responsibilities

• Manage the Founder’s inbox across Slack, email and LinkedIn, prioritising urgent items.
• Own calendar scheduling, meeting preparation and follow‑up to ensure no missed commitments.
• Coordinate travel, reservations and both internal and external events.
• Repurpose and schedule marketing content across platforms, maintaining brand consistency.
• Assist the People team with contracts, admin tasks, candidate screening and talent pipeline management.
• Identify and implement efficiency improvements using AI and automation tools.

Required profile

• Proven experience as an Executive Assistant or Operations role in a fast‑growing environment.
• Self‑starter who delivers without needing constant direction.
• Highly organised, able to juggle multiple workstreams without dropping any.
• Discreet handling of confidential information.
• Strong communicator with excellent English.
• Willingness to be online 12‑5 pm CET to align with the team.

Required skills

• Slack
• LinkedIn
• AI and automation tools

What we offer

• Competitive salary and generous paid time off.
• Fully remote work with flexibility to choose your location.
• Clear growth path from Executive Assistant to Founder’s Associate.
• Daily direct access to the Founder and executive team.
• Positive, driven team culture.